When planning public events, knowing the common mishaps that happen will help you plan accordingly. Unfortunately, many event planners learn about these mistakes on the job, but it doesn’t have to be that way. Check out this guide to the common mistakes to avoid when planning public events, primarily on the technical side of things. By reading these tips, you can prevent unfortunate slip-ups from appearing on the big day.
Not Having a Plan B
There are many factors to consider when planning public events and for each one, consider possible backup plans. Even if you plan the event perfectly, mistakes can happen. For instance, you should ensure the event has a backup power supply to rely on if an outage strikes. That way, you can instantly keep the event on track.
Likewise, if you don’t have backup equipment for a certain stage or booth, make sure you have a plan in case things go awry. For example, if a musical guest calls off, you should have a working sound system and the perfect playlist ready to go, preventing a music-less event. Suffice it to say, a lack of music can hinder the jovial atmosphere of public events significantly.
Not Testing Your Power Supply
One of the most common mistakes to avoid when planning public events is ignoring technical tests. Whether due to a lack of time or effort, skipping power-related testing can lead to frustrating technical difficulties on the big day. For instance, there are many qualities to look for in power distribution equipment suppliers.
However, partnering with reliable service providers doesn’t mean you should skip any technical tests. Instead, always put every piece of equipment to the test, ensuring it has the power it needs and can keep up with the event when it arrives. This is a simple way to prevent significant problems from striking.
Not Getting Everyone on the Same Page
Unfortunately, a lack of communication is common among public events. However, anyone with experience planning public gatherings knows that communication between the event team is invaluable. Before the big day, event leaders must speak with their team, solidifying that everyone knows the role they’re playing, the standards to uphold, how to reach out to someone for help, and so forth.
It’s great for an event organizer to plan for any possible issue, but the whole team must follow suit. Besides prepping everyone before the big day, keeping consistent communication during the event, checking everything is running smoothly, and addressing any problems as they arise are key. Issues happen, but how efficiently you find a solution significantly impacts the size of those issues.